Samples > Electronic Form Sample > Computer Equipment Check-Out Procedure

Computer Equipment Check-Out Procedure

Fixed Assets --- Procedures
November 1, 1997
Laptops only

Dock personnel are required to:

• Receive computer equipment shipments from vendors.
• Open shipment boxes, remove computer equipment and make a physical examination to ensure that the contents match the invoice.
• Affix the next available Asset ID Number (tag number) (bar code label) to the right-hand side of the computer equipment.
• Complete the manufacturer's name, model, serial number and Asset ID Number (tag number) columns of the "Equipment Information" area of the DB Technology Equipment Responsibility Form for each type of equipment received.
• Complete the requester's name, personnel number, telephone number (with extension), location and department number of the "Assignment Information" area of the DB Technology Equipment Responsibility Form.
• Create a receiver for the laptop.
• Place the computer equipment in a locking compartment for security purposes.
• Contact the requester by phone or e-mail and inform him or her that their computer equipment can be picked up at the dock.
• Instruct the requester to fill out the applicable portions of the DB Technology Equipment Responsibility Form.
• Sign the Main Dock Cosigned line when the requester picks up the computer equipment.
• Release the computer equipment to the requester.
• Make a photocopy of the DB Technology Equipment Responsibility Form for the dock's files. A photocopy may also be given to the requester, if asked.
• Forward the original, signed DB Technology Equipment Responsibility Form to the Human Resources Department and a copy to the Fixed Assets Manager within 24 hours.

The requester is required to:

• Sign and date the DB Technology Equipment Responsibility Form at the time of pick-up, indicating receipt of the requested equipment.
• Observe and comply with the Notebook Computer Usage Guidelines, as printed on the DB Technology Equipment Responsibility Form.
• The Human Resources Department is required to:
• Receive and place original, signed DB Technology Equipment Responsibility Forms in the appropriate requester's personnel file.